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COVID-19 UPDATES AND HYGIENE CONCEPT

WITH DISTANCE THE SAFEST BAZAAR BERLIN (TEMPORARILY UNTIL 31 MAY 2021)

When Bazaar Berlin 2021 opens its halls in November, Messe Berlin and the entire Bazaar Berlin team will ensure that the event is held in the best possible way and that the regulations on infection control that will then apply are complied with.

Vaccination certificates or even daily tests make it possible to travel again, stay in hotels, visit restaurants and take part in trade fairs. Messe Berlin's event-related hygiene and safety concept also offers additional security. This makes personal meetings with new and old business partners possible again. The so-called 3G concept plays a decisive role here. This ensures that only vaccinated, recovered or tested persons are granted access to the event. Of course, other hygiene and security measures will also be implemented during the event.

The concept is based on the following principles: Hygiene, distance and contact tracing. We appeal to everyone‘s personal responsibility to observe the recognized distance and hygiene rules and a „no handshake policy“. This includes maintaining a recommended minimum distance of 1.5 meters and avoiding larger, in addition close(er) standing person, gatherings.

In the event of new findings, further necessary and sensible measures or methods, such as the implementation of rapid tests or the use of new technical tools, are taken into account as part of an ongoing adaptation of the safety and hygiene concept.

To make good decisions for your company, your employees and yourself, you need information. We are very aware of this. Therefore we have compiled this FAQ. If you have any more questions, then please email us at bazaar@messe-berlin.de. We will continue to update this section down below in an effort to resolve all your queries concerning your participation at Bazaar Berlin.

Please also visit the Messe Berlin website for further information on this topic.


IMPORTANT INFORMATION ABOUT THE HYGIENE AND SAFETY CONCEPT AT MESSE BERLIN

Part of the event-related hygiene and safety concept is a concrete cleaning and hygiene plan:

  • Increased cleaning cycles for communal facilities and contact areas (e. g. door handles, glas elements, other areas).
  • High density of hand washing and hand disinfection options at entrances, information stands and catering points.
  • Compliance with strict and increased cleaning cycles for communal facilities and contact areas.
  • All sanitary facilities will increasingly subjected to surface disinfection, and the soap dispensers will also constantly refilled and disinfected.
  • For the time being, it is compulsory for all persons present on the grounds of Messe Berlin to wear medical mouth/nose protection in all enclosed areas and halls: exhibitors, stand construction companies, service providers, visitors and employees of Messe Berlin GmbH are not permitted to wear face shields or other scarves (items of clothing) as a substitute for mouth/nose protection.
  • Contactless payment: Cashless payment (EC card, credit card, invoice dispatch) is recommended.
  • Only vaccinated, recovered or tested persons are granted access to the event.
  • Digital registration of participants (in advance) and controlled entry areas that allow compliance with the distance rules (separate entrances and exits as well as distance-appropriate queuing areas).
  • Permanent information before and during the trade fair about necessary infection control measures to be observed by all.
  • The measures to be taken are communicated in advance and their implementation and compliance is ensured and monitored by responsible personnel. In the event of violations of the applicable protection and hygiene regulations, Messe Berlin will make use of its domiciliary rights. In addition, Messe Berlin will reserve the right to assert further rights.

In order to allow everyone to keep a distance of 1.5 meters, we will create additional space, including:

  • Wider aisles.
  • Access regulations for halls and rooms (in accordance with the legal provisions during the event).
  • Appropriate methods of access control by security personnel and/or equipment (e.g. floor markings, room dividers, people separation systems, counting systems) are provided to ensure a minimum distance of 1.5 m at all times.

… IN OUR HALS

The optimized control of the ventilation systems in all rooms and halls during the events is comprehensively ensured by the air conditioning systems (RTL-System) from Messe Berlin. This ensures sufficient air change rates / drying with the highest possible proportion of supply air (depending on outside weather/temperature). According to current virological assessments, the risk of aerosol virus transmission can thus be reduced to a minimum.

  • In order to ensure contact tracking, access to the site is only possible with prior online registration - this also applies to the stand construction and dismantling times.
  • Presence times of service providers, employees and other people will be recorded by Messe Berlin during the entire event, including stand construction and dismantling times. However, the data will only be made available to the responsible health department upon official request. They are processed in accordance with data protection requirements and deleted four weeks after leaving the venue.
  • The responsibility for collecting visitor data on the stand area lies with the exhibitor themselves. Contact sheets must be used to register the contact details and attendance times of all longterm attendees/visitors (more than 15 min) with close contacts at the stand. These must be forwarded to the health authorities on request and, in accordance with DSGVO regulations, must also be stored for four weeks and then deleted.
  • In principle you only need to collect data from visitors with whom there was more intensive contact, for example in the case of a sales conversation that last longer than 15 min.

There is no defined number; rather the exhibitor is responsible for ensuring that a minimum distance of 1.5 m is maintained throughout the event. If minimum distances cannot be implemented in individual cases or in individual areas, increased hygiene conditions and hygiene measures apply, e.g. the installation of spit protection devices at counters and service counters as well as the obligation to wear medical or higher-quality (including FFP2) mouth/nose coverings.

Messe Berlin guarantees immediate medical care at all events by trained first-aid and emergency personnel with appropriate facilities on site. Please refer to the hall plan for the exact location of the first-aid station.

If symptoms such as cough or fever occur prior to your visit to the trade fair, we advise all participants, exhibitors, employees and service providers not to enter the trade fair grounds and to consult a doctor immediately.

In case of emergency on the exhibition grounds:

In case of emergency outside the exhibition grounds:

  • Berlin hotline for suspected cases of Covid-19: +49 30 90 28 28 8 (8:00-20:00)
  • Hotline "Ärztlicher Bereitschaftsdienst" (medical on-call service): +49 116 117
  • Call the ambulance only in case of emergency: 112
  • Local doctors in Berlin (most speak English)

Please inform yourself about the entry regulations to Germany / Berlin and back to your home country before starting your journey to Bazaar Berlin (https://www.auswaertiges-amt.de/de/quarantaene-einreise/2371468).

We will keep you informed about the latest information on testing and, if necessary, vaccinations.

Team Bazaar Berlin


INFORMATION FOR STAND CONSTRUCTION AND TRADE FAIR PLANNING

  • Data must be recorded for all employees on the exhibition grounds during the stand construction and dismantling times.This means that stand personnel, suppliers and other service providers also receive vouchers for the stand construction and dismantling passes, which they have to personalize!
  • The stand construction personnel should be assigned a „fixed location“, so do not switch between different halls/stands.
  • Please check whether less parallel work is possible through equalization over time. Please also note the generally applicable information from the FAMAB trade association.
  • Plan your trade show booth so generously (free-form) that compliance with the minimum distance is ensured at all times for all activities at the booth. Avoid unnecessary constrictions.
  • Plan an entrance control to register visitors at the booth.
  • Arrange exhibits to maintain the minimum distance between visitors to your booth and avoid congestion.
  • Top enclosed spaces are not recommended. Rooms where visitor traffic occurs should be designed to be open for adequate air exchange. At a minimum, full ventilation should be provided.
  • Possibilities for hand disinfection at the booth, possibly provide disposable mouth guards.
  • In addition as the exhibitor you should appoint a responsible employee to act as a contact person for compliance with hygiene and distance regulations.

Catering at the stand must be applied for in advance. Approval will be granted in accordance with the statutory provisions then in force.


FAQ ON THE CONDITIONS OF PARTICIPATION

If we as the organizer cannot hold Bazaar Berlin 2021 for reasons outside our own control, we will not charge our exhibitors for their stand rental. Your stand rental payment would then be returned to you or at your request brought forward to the next edition.

Please refer to our General Terms of Business (PDF, 117.0 kB) for Trade Fairs and Exhibitions organized by Messe Berlin GmbH.

If the cancellation takes place due to official travel restrictions in the country of origin or in Germany and the travel restrictions make the entry impossible or unreasonable for the exhibitor, the exhibitor will not be charged or the stand rental fee will be refunded.

Unacceptability shall be assumed if the return to the country of origin would be impossible or would require a quarantine of more than 7 days after return or if the entry to Germany would require a quarantine of more than 7 days.

Proof of travel restrictions in the country of origin must be provided to Messe Berlin by means of suitable documentation.

For the latest information on travel restrictions, please visit the website of the German Federal Foreign Office.

As in previous years after submitting your stand registration you will still be able to revoke your participation at any moment before agreeing our stand placement proposal which will be send to you in late autumn 2021.

Once you agree your stand placement proposal, our cancellation policy comes into force. From that moment on, if you want to cancel your participation, you must notify us as soon as you make the decision not to attend. This gives us the opportunity to look for another company for your space. If we find another exhibitor for your space, then as organizers we will only charge you 25 percent of the total amount due to compensate us for the additional costs. If we do not find another exhibitor for the space, then you will be liable to pay your rental fees in full amount.

We are confident that Bazaar Berlin 2021 will take place. We are in constant contact with the relevant authorities and pass this information on to our exhibitors and trade visitors in a timely manner. In cooperation with them, we do our very best to assess the situation realistically and, if necessary, communicate the cancellation well in advance so that additional costs can be avoided.

We point out that you, as an exhibiting company, are obliged to inform yourself in advance of participation in the Bazaar Berlin about the currently valid regulations, laws, ordinances and other decrees issued in connection with the containment of SARS-CoV-2 and to comply with them. You are also obliged to observe the hygiene and safety concept issued by Messe Berlin for the Bazaar Berlin which are available for inspection here.

You are responsible for ensuring that third parties commissioned by you are informed of the regulations and measures to be observed and comply with them. You are also responsible for complying with the applicable hygiene and safety regulations at your stand.